Sunchase Townhome #9 Registration Form

Property Address: 1541 Scenic Gulf Dr., #9 Miramar Beach FL 32550
Email: beachrd98@yahoo.com or Mail: Bizhan Aref, P.O. Box 21 Essington, PA 19029

Reservation & booking isn’t complete & no refund of any money paid so far without emailing/mailing signed & completed registration form within 12 hours of your booking. Please call/text/Email with questions.

Check-in Date

Check-Out Date

No. of Travelers

No. of Cars

Cell Number

Email

Very Important Points emphasized and repeated all through this form:

Definition of the word “traveler”:

What is the purpose of your stay (Please check)?

Family Vacation

Wedding

Ceremony

Reunion

  1. I, __________________(Your name) the person booking the property & filling out the form is responsible for the entire group

Signature of Responsible Party_____________________________________ Date: ___________

  1. I understand the person making this booking is responsible for informing all members of his /her
    party of the terms of rental agreement and enforcing the terms during their stay_____ _ Initial
  2. All Fields must be filled out. Signature and initials can't be typed. The traveler information must be readable. Please Print, fill out, scan & email or mail the form to the above address within 72 hours of booking.
  3. Registration Form completion is the travelers responsibility.
  4. Most work email services stop communications from outside. Please use your home emails.
  5. It is not the website or the owner's responsibility if you are not receiving emails.
  6. Traveler’s responsibility to complying with the payment due dates. Delays $100.00/week.
  7. What are your payment due dates?
    1. 1st Payment: Now
    2. 2nd Payment (date):__________/____________/_____

All Rental Fees must be paid at least 125 days prior to arrival unless restricted by the website.

  1. Only 1 point of contact. All questions & requests have to come through those.
  2. Rates include a one-time linen-towel setup. Maid service is not included in the rental rate. Please bring beach towels. We do not permit towels or linens to be taken from the units. One set of towels per “registered traveler” ________________________Initial
  3. What is the max number of guests “anywhere” at “any time” on the property?
    ____________________________________,_______________________________ (Initial)
  4. Would any more in addition to the number identified in the above question join or visit you? ___________________________________________________________ (Initial)
  5. Is this a reunion with more people showing up later? _____________ . _______ (Initial)
  6. Will the property be used for a wedding ceremony? _____________ . _______ (Initial)
  7. Will the property be used for a wedding reception? _ _____________ . ______ (Initial)
  8. Do you understand the no cancellation policy? _ ______________ . _________ (Initial) Do you understand there are no refunds under any condition? _______ . ______ (Initial)
  9. Do you understand no pets are allowed? _______ . ______________________ (Initial)
  10. Do you understand there is a flat charge of $1,000 & immediate eviction for bringing any pets “anywhere” on the property? ____ _______ . ___________________________ (Initial)
  11. Do you understand smoking is not allowed? _____ _______ . _________________ (Initial)
  12. Do you understand if there is a flat charge of $1,000 & immediate eviction for any evidence of smoking in the property? _____ _______ . _____________________________ (Initial)
  13. Do you understand if you arrive with more guests than shown on this form, you have falsified the registration form and subject to all the costs of eviction and charges of $200.00 per person per day for the period that they stayed?

Signature of Responsible Party_____________________________________ Date: _________

  1. Do you understand that if more guests joining you than listed on this form you have falsified the registration form and subject to all the costs of eviction and charges of $200.00 per person per day for the period they stayed?

Signature of Responsible Party___________________________________ Date: ___________

  1. Do you understand that I do not rent to groups that have rented more than my property (additional houses or condos)?

Signature of Responsible Party___________________________________ Date: ___________

  1. Do you understand that you have falsified the registration form if you have anyone visiting you on the property for more than 30 minutes without my written consent?_________, (Initial)
  2. Do you understand that you have falsified the registration form if you haven't stated the true intention of your stay?______________________________________, (Initial)
  3. Do you understand that you agree not to leave you group members under 25 without supervision at all times (all the times mean all the times)? , (Initial)
  1. Check-In & Check-Out Time:
  1. WRITTEN EXCEPTIONS –Any exceptions to the above mentioned policies must be approved in writing in advance.
    Signature of Responsible Party_____________________________________ Date: ___________
  1. Communication with owner

The owner works with over 65 groups of travelers every year. That calculates to about 900 travelers. Communication with the owner is essential.

  1. Registered traveler or registered visitors
    1. Please pay attention to max (10) occupancy ________________Initial. The max occupancy of 10 also includes all visitors. Travelers or visitors in excess of 10 will be charged minimum of $200.00/day. __________Initial
    2. Max occupancy is Registered Travelers plus Registered Visitors not exceeding 10.
    3. All kids above 18 month are counted as part of the max occupancy.
    4. I don’t accept travelers or visitors below age of 25 without older than 25 parents. An appropriate number of adult supervision is required to be in property all the time. Email owner and ask your questions.
    5. The ratio of “under 25” to “over 25” has to be acceptable to the owner. For example; a couple with no more than 3 kids. Additional kids could be acceptable but requires approval, ask, email the owner first.
    6. Travelers under the age of 25 are to be accompanied by a responsible adult over 25 at all times. That means ALL THE TIME. Travelers shall be entitled to possession on the first day and yield possession on the last day as shown on the 1st page ______________Initial
    7. The premises shall not be used for any commercial business. Violation will result in eviction and forfeiture of all rents and deposits ________________________Initial
    8. If you arrive with more travelers or visitors than shown on this form, you have falsified the registration form and subject to all the costs of eviction and charges of $200.00 per person per day for the period that they stayed.
      Signature of Responsible Party______________________ Date: _______
    9. If more travelers or visitors joining you than listed on this form you have falsified the registration form and subject to all the costs of eviction and charges of $200.00 per person per day for the period that they stayed.

Signature of Responsible Party________________________ Date: ______________

  1. No visitors other than registered visitors on this form of any kind are allowed at any time. Only register travelers and visitors. Other visitors are charged $200.00 per person per day
    Signature of Responsible Party______________________________ Date: ___________
  1. Credit Card Fees
    1. All international credit cards carry a higher cost & if used, the traveler's pays those fees Signature of Responsible Party______________________________ Date: ___________
    2. The owner can deduct the international credit card fees from your damage deposit. Signature of Responsible Party______________________________ Date: ___________
  2. Security deposit/ Damage Deposit

Security /Damage deposit will not be applied toward any portion of the rent and will be returned only after final satisfactory inspection and inventory (no later than 14 days after departure) provided the following provisions are met. Please note; the security check will be cashed.

  1. No damage is done to unit or its contents, beyond normal wear and tear.
  2. No charges are incurred due to contraband, pets or collection of rents or services rendered during the stay. No linens are lost or damaged.
  3. All debris, rubbish and discards are removed from the property, and soiled dishes are placed in the dishwasher and cleaned.
  4. All charges accrued during the stay are “paid prior to departure”.
  5. Grill is completely cleaned. An automatic $75.00 if not cleaned.
  6. No sand in the washer, dryer, sinks or tubs. An automatic $255.00 deducted from your deposit if sand found washer, dryer, sinks or tubs. Use the outside shower to rinse. Do not put your sandy towels in the washer. You will damage the washer and you deposit will be deducted $255.00 if sand found in washer, dryer, sinks or tubs.
  7. All beach stuff brought or purchased during your stay is removed. $200.00 fee if not removed from the property.
    Signature of Responsible Party: _________________________ Date: ___________
  8. Garbage pickup is twice a week. Please see charges associated with missing garbage pickups.
  9. Damage Insurance” does not cover extra cleaning. The fees will be deducted from you “Damage Deposit” first & then your Credit Card will be charged for extra cleaning in excess of damage deposit. If the Premises is left damaged or in an unreasonably dirty or messy condition (i.e. excessive garbage, stains, unwashed dishes, dirty outdoor grills, sand all over the place), a repair/cleaning rate of $75.00/ hour will be deducted from the Security Deposit.

Signature of Responsible Party: __________________________ Date: ___________

  1. Damage Insurance” doesn’t cover staff time to fill out insurance papers, purchase, rush delivery, and coordinate delivery and to be present to receive replacement material in case of damages. Some delivery time requires 8 hour window. The travelers are responsible for this cost. A minimum of $300.00 will be taken out of the damage deposit if anything is damaged. Recovering from damages is very time consuming and costly.
    Signature of Responsible Party: __________________________ Date: ___________
  2. All travelers must purchase “damage insurance”. Damage insurance is currently below $100.
  3. Nothing else substitute damage insurance. Cash deposit isn’t acceptable.
  1. No refund Policy

No refund of rental fees as defined below under any condition. Please purchase travel Insurance.

Signature of Responsible Party: _______________________________ Date: _________

  1. Pets & Smoking

Signature of Responsible Party: _____________________________ Date: ___________

  1. Cleaning:

Signature of Responsible Party: _____________________________ Date: ___________

  1. Trash:
  1. My cleaning staff cleans the unit prior to your arrival. All electrical, plumbing and appliances should be in working order. The failures of operation of anything in the unit including the TVs or the Internet and Wi-Fi service are not a basis for any refund. Owner will make every effort to have these items repaired but does not guarantee that they will be repaired during travelers occupancy. I will do my best to have tradesmen attend to the problems but may not be able to fix everything over holidays and weekends. Under no circumstances will any of the rental money be refunded or returned because of the condition of the unit.

Signature of Responsible Party: _________________________________Date:____________

  1. The Traveler agrees to hold the Owner harmless from any liability for the condition of the unit. The beach, water, stairs and decks are impacted by the weather and wind all the time. Use at your own risk. Occupant shall on arrival, examine the unit and shall immediately report, in writing, if any are not in operating condition or are in disrepair. Anything that is damaging the property such as leaks must be reported immediately. Reporting repairs does not give occupant the right to cancel this agreement or receive a refund of any payments made.

Signature of Responsible Party: ____________________________________ Date: ___________

  1. FALSIFIED RESERVATIONS – Any reservation obtained under false pretense will be subject to forfeiture of any advance payments, deposit and/or rental money, and the party will not be permitted to check in. Signature of Responsible Party: _______________________Date:_______
  2. The main picture is taken from a boat far away. While all the hurricane repairs are completed some owners have decided not to rebuild their decks. Sunchase #9 deck has been rebuilt.
  1. Please understand that you agree not to leave you group members under 25 without over 25 adult supervision at all times (all the times mean all the times) __________________________Initial
  2. Illegal Activities. Illegal drugs & underage drinking are not permitted. This kind of activity will result in a report to authorities and immediate termination of this Agreement without any refunds.
  3. You & the entire travelers will be evicted & immediate termination of this Agreement without any refunds if Police/Sheriff is called due to actions resulting from your activity such as loud noise & disturbing the peace.

Signature of Responsible Party_____________________________________ Date: _______

  1. The owner has the right to use the “exterior surveillance cameras” located on the road and beach side to determine the number of travelers and verify consistency with the registration form.
  2. Tampering with cameras, camera controlling equipment, cable modem, router or the cable resulting in stopping the surveillance camera equipment from operating will result in losing your deposit and eviction.
  3. Just prior to your departure, please double check that you are not leaving anything behind. Anything left in the property is considered abandoned property. The owner and his staff are not responsible or required to ship the property. Please understand the owner has to hire someone to mail it. There is a cost involve in doing that. The minimum cost has been $125.00

Signature of Responsible Party_____________________________________ Date: ______

  1. Travel insurance is strongly recommended. It protects you against many unexpected events.

I hope you have a safe trip

  1. Please list the Occupants. Only the registered travelers are allowed anywhere on the property. That means inside or outside of the townhouse. Any future change in the name and number of people must be approved by the owner. No visitors are allowed.

Number

First & Last Name

Age

Address

1

2

3

4

5

6

7

8

9

10

By signing below, I understand, I am responsible for informing all members of my party of the terms of rental contract and enforcing the terms during our stay.

Signature of Responsible Party: ___________________________________Date:___________________

Address of Responsible Party: ___________________________________________________________

Cell: Email Address: _________________________

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