Vacation Rental Agreement
This is your short-term vacation rental agreement. This agreement outlines everything you need to know about our rental policies for our property. Our goal is to ensure that your stay at our property is wonderful and meets all of your expectations. Please let us know if you have a technology or equipment issue during your stay and we will get it resolved. If you have any questions, please email or call us.
Rental Agreement: This Agreement (agreement) constitutes a contract between the Guest (you, your) and Owner (us, we, our) of the Vacation Rental Property (property). By signing this agreement, you and your guests are agreeing to all terms and conditions listed in the rental agreement. Your vacation rental is a transient rental under state law. This means that your tenancy is temporary for the stated time period only. At no time is the property to be sublet or assigned to another individual. Do not make any repairs, alterations, or improvements in or about the property.
This is a Non-Smoking Property. Charges will be automatically placed on your credit card on file, of $300. if there is evidence of you, or your guests, smoking inside this property.
Confirmation of Reservation: Your reservation is confirmed when we receive your electronically signed rental agreement and an advance payment equal to 50% of the rental rate. The name on this agreement must be an adult who is at least 25 years old, and will be the responsible party for the reservation and all rental obligations.
Falsified Reservations: If you provide false information concerning your identity or other aspects of the reservation, such as total number of guests, you will automatically forfeit the reservation and will not be granted access to the property. In addition, you will not be refunded any money paid in advance. If you already occupy the dwelling when discovery of false information is discovered, we have the full right to evict immediately. We have a right to report the fraud to appropriate authorities.
Payment: An advance payment equal to 50% of the rental rate is required at the time of booking. The advance payment will be applied toward the rent. Please make payments via credit card or personal checks. The advance payment is not a damage deposit. The balance of rent is due 30 days before your arrival date. Reservations made less than 30 days prior to arrival require full payment at the time of booking.
Security Deposit: A security deposit is required at our discretion. If damage exceeds the security deposit, you agree to pay any and all damage charges above the security deposit with the credit card on file. The property is inspected before and after every tenancy. While you are here, we ask your cooperation in reporting any damage. The security deposit, less any charges incurred where applicable, will be refunded after your departure. Your security deposit will be fully refunded after your departure, providing the following provisions were met: (1) no smoking if prohibited by us; (2) all check-out procedures were followed; (3) no damage to the property or its contents beyond normal wear and tear; and (4) the number of guests did not exceed the agreed upon number of occupants.
Cancellation: Cancellations made more than 60 days prior to your arrival will receive a total refund of any advance payments, less a two hundred fifty ($250.) cancellation fee.
Cancellations made within 60 days of the check-in date will receive no refund and you will forfeit any money paid in advance.
Severe Weather/Hurricanes/Tropical Storms: There are no refunds for severe weather including hurricanes, hurricane evacuations, and tropical storms. It is highly recommended, but not required, that you purchase travel insurance. It is up to you to purchase the insurance, it is not our responsibility.
Travel Insurance Provided by TRAVEL GUARD: Every year, snowstorms, hurricanes and other unexpected weather events cause travelers to delay, interrupt or even cancel their trips completely. A travel insurance plan can help cover your vacation investment. Specific coverage questions should be directed to Travel Guard (1.877.246.5376 or www.travelguard.com/astp). Please refer to product number 008573/008574 P1 & account # 97908.
Coverage is offered by Travel Guard Group, Inc., and limitations will apply. Please visit www.travelguard.com/disclaimer for full disclaimer.
Accidental Damage Protection: Accidental damage protection is included for any damages or accidents, subject to exclusions and limitations that occur to the premises during your rental period up to three thousand dollars ($3000.). Any damage or accident that is not covered under the policy will be the responsibility of the leaseholder.
The purchase of the insurance still requires you to follow the check-out list outlined in the check-out details, and you must follow all terms and conditions.
Insurance: You are expressly excluded from any insurance policy held by us. You understand that it is suggested that you carry renter's insurance to cover your personal belongings.
Minimum Stay: A minimum of two (2) nights stay is required. This may be changed at our discretion.
Maximum Occupancy: The maximum number of guests is 4 (babies in cribs not included). If you are found in breach of this contract, you will be evicted immediately and no money will be refunded. Only people who have registered with us as a guest may stay overnight on the property.
Property Furnishings: We will provide you with a list of furnishings that come with the property if you ask. You agree to return all furniture items in a similar good condition, with normal wear and tear expected, as it was prior to the beginning of the lease term. Do not move indoor, or outdoor furniture, game machines, or decorations. You are acknowledging that this property has stairs. Towels in each bathroom, and linens for both beds are provided. Missing towels and linens will be charged to renters card on file.
Getting Here: The confirmation email will state the timeframe in which we will send you details about the property, including: how to access the property, check-out procedures, community rules, and names/phone numbers of emergency contacts.
Arrival Inspections + Damages: Please complete an arrival inspection on your day of arrival and report any broken items, damage or issues to us immediately. Any damages that occur during your stay must be reported immediately to us. In the event that damage occurs to the property, whether reported by you or found after departure, the cost of repair and/or replacement will be held from the deposit. If the amount of repair and/or replacement exceeds the deposit amount, you will be responsible for any additional costs. Additional costs for repair or replacement will be charged to the credit card on file.
Arrival and Check-in: Check-in is 4:00 PM local time on your scheduled arrival date. Check-in before 4:00 PM is not guaranteed. Once we receive full payment and a signed rental agreement, we will send you detailed check-in instructions.
Departure and Check-out: Check-out is 10:00 AM local time on your scheduled departure date. Check-out is strictly at 10:00 AM. We will provide you with check-out procedures in advance of your arrival, and they will be posted in the cabin three ring binder.
Cleaning Fee: A one time cleaning fee of one hundred ($100.) is required.
Pet Policy: We do allow pets with the following conditions: a) No more than 3 pets allowed, b) No pet shall exceed 80 LBS each, c) Pet(s) must be leashed while outdoors, for your animals safety and for the safety of others, d) You must pick up and dispose of pet excrement into the exterior trash cans provided, e) If pet(s) is left inside cabin alone, they must be kenneled, f) A non-refundable one time pet fee of twenty-nine dollars ($29.) for each pet will be charged.
Utilities: The cost of normal utilities usage is included with your stay. However, you are expressly prohibited from ordering pay-per view sports and/or movies. Tampering with the Dish Network installed at this location will result in charges to card on file. The septic system works well, however, it will clog if improper materials are flushed down toilet. Do not flush anything other than toilet paper. No feminine products, sanitary wipes, or diapers should be flushed at any time. If it is found that these items have been disposed of in the toilet, the renter will be charged damages of up to two hundred ($200.)
Maintenance / Repairs: Even the best or newest equipment occasionally malfunctions and cannot be guaranteed 100% of the time. We have an excellent maintenance team who corrects problems as soon as possible. Authorized personnel may enter the premises during business hours for purposes connected with repairs, care, or maintenance of the premises. Expect lawn care personnel on property as needed, and you may also see personnel removing trash from the outdoor bear proof trash can.
Community Rules: You agree to abide by all rules governing the community where the property is located. The rules are posted inside the property in a three ring binder. These rules are subject to change at any time.
Parking: Parking is limited to 2 automobiles or 4 motorcycles. You must park in designated parking areas only located immediately outside cabin.
No Smoking, Open Flame, or Fireworks: No smoking is allowed inside the property. No candles, or open flame of any kind is allowed inside the property.
No fireworks, firecrackers, bottle rockets, or the likes are allowed at any time. Upon departure, if we detect any evidence of smoking and/or open flames inside the cabin, you will be automatically charged $300.00 immediately to credit card on file.
We do not want to charge your credit card for smoking inside the cabin, however, we do not want to spend the time and money it costs to get the smoke out of a wooden structure. This cabin is non-smoking! Again, you will be charged $300.00 if your group has smoked inside the building. We have provided three designated smoking areas that are outside the cabin. One on the front porch, where you can enjoy sitting in a rocking chair. A second on the back balcony at the table, and a third at the fire-pit area. An ash/butt can has been provided at each area, and you must use them if smoking for cleanliness of property, and to prevent forest fires.
Fireplace: Electric Fireplace will be deactivated from April 01 to October 01. Tampering with fireplace could result in damage charges to card on file.
No Daily Housekeeping: There is no daily housekeeping service. While linens and bath towels are included with the property, daily maid service is not included in the rental rate.
Conditions Beyond Our Control: We are not liable for events beyond our control which interfere with your scheduled occupancy, including, but not limited to: acts of God, acts of governmental agencies, fire, strikes, war, tornado, hurricanes, tropical storms, ice storm, severe weather, inclement weather, ferry boat cancellation, loss of electricity, or loss of water. There will be no refund in these circumstances. We recommend you purchase travel insurance prior to arrival.
Criminal Activity: You agree to not engage in any criminal conduct on the property, including but not limited to the following: usage of illegal drugs, committing a felony, violating any law or ordinance, disturbing the peace, engaging in conduct for unlawful purposes. We are not liable for any damage or injury you cause to yourself or a 3rd party while engaging in criminal activity. You may not discharge a firearm on/in property.
Security Cameras: Security cameras may be found on the exterior of the property, at the front door, and covering the front parking area. They are there to provide security for the cabin, and for our guests.
Parties/Noise: No large parties or events are to be held at this rental location. This is a one bedroom cabin, and it cannot accommodate large groups. No excessive noise to disturb the natural park-like setting.
Indemnification: We shall not be liable for any damage or injury suffered by you, your family, guests, invitees, agents or employees or to any person entering the property. You agree to indemnify, defend and hold us harmless from any and all claims or assertions of every kind and nature. You acknowledge there is an elevated balcony, hot tub, and stairs on/in property.
Governing Law: This agreement shall be governed, construed, and interpreted under the Laws of the State chosen by us.
Severability: If any part of this agreement is held to be invalid, such invalidity shall not affect the validity or enforceability of the rest of this agreement.
Acknowledgement: You have read and agreed to the terms and conditions of this agreement including the vacation rental property rules, community rules, and weather/pet/smoking/cancellation policies. The credit card supplied at the time of reservation will be held for security purposes.
We look forward to your visit - See You Soon!
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