This is your short-term vacation rental agreement. This agreement outlines everything you need to know about our rental policies for our property. Our goal is to ensure that your stay at our property is wonderful and meets all of your expectations. If you have any questions, please email or call us.
Rental Agreement: This Agreement (agreement) constitutes a contract between the Guest (you, your) and Owner (us, we, our) of the Vacation Rental Property (property). By electronically acknowledging this agreement, you and your guests are agreeing to all terms and conditions listed in the rental agreement. Your vacation rental is a transient rental under state law. This means that your tenancy is temporary for the stated time period only. At no time is the property to be sublet or assigned to another individual. Please do not make any repairs, alterations, or improvements in or about the property.
Confirmation of Reservation: Your reservation is confirmed when we receive your electronic agreement to this agreement and an advance payment equal to 30% of the rental rate. The name on this agreement must be an adult who is at least 25 years old, and will be the responsible party for the reservation and all rental obligations. A copy of your drivers license must be emailed to email@example.com within 3 days of making your reservation. (If reservation is made through VRBO or Airbnb, their payment policy prevails)
Payment: An advance payment equal to 30% of the rental rate is required at the time of booking. The advance payment will be applied toward the rent. Please make payments via credit card. The advance payment is not a damage deposit. The balance of rent is due 30 days before your arrival date. Reservations made less than 30 days prior to arrival require full payment at the time of booking. (If reservation is made through VRBO or Airbnb, their payment policy will prevail)
Security Deposit: A security deposit is required at our discretion. If damage exceeds the security deposit, you agree to pay any and all damage charges above the security deposit with the credit card on file. The property is inspected before and after every tenancy. While you are here, we ask your cooperation in reporting any damage. The security deposit, less any charges incurred where applicable, will be refunded after your departure. Your security deposit will be fully refunded after your departure, providing the following provisions were met: (1) no smoking; (2) no pets, unless prior authorization is given; (3) all check-out procedures were followed; (4) no damage to the property or its contents beyond normal wear and tear; and (5) the number of guests did not exceed the agreed upon number of occupants. (6) check-out procedures are followed
Cancellation: Cancellations will only receive a total refund of any advance payments less a $100 cancellation fee if we are able to re-rent the property for the same time period and rate. (If reservation is made through VRBO or Airbnb, their policy will prevail)
Severe Weather/Hurricanes/Tropical Storms/Pandemic: There are no refunds for severe weather including, but not limited to: thunderstorms, rain, tornado, hurricanes, hurricane evacuations, and tropical storms. There are no refunds for acts of god or circumstances beyond our control. It is highly recommended, but not required, that you purchase travel insurance on your own. Refunds will only be given in a mandatory evacuation.
Accidental Damage Protection: Accidental damage protection is included for any damages or accidents, subject to exclusions and limitations that occur to the premises during your rental period. Any damage or accident that is not covered under the policy will be the responsibility of the leaseholder. The purchase of the insurance still requires you to follow the check-out list outlined in the check-out details, and you must follow all terms and conditions or you will be charged. (If damage protection is purchased)
Insurance: You are expressly excluded from any insurance policy held by us. You understand that it is suggested that you carry renter's insurance to cover your personal belongings.
Minimum Stay: A minimum stay is required at our discretion.
Maximum Occupancy: The maximum number of guests is 6 (babies in cribs not included). If you are found in breach of this contract, you will be evicted and no money will be refunded. Only people who have registered with us as a guest may stay overnight on the property.
Property Furnishings: We will provide you with a list of furnishings that come with the property. You agree to return all furniture items in a similar good condition, with normal wear and tear expected, as it was prior to the beginning of the lease term.
Getting Here: The confirmation email will state the timeframe in which we will send you details about the property, including: how to access the property, check-out procedures, community rules, and names/phone numbers of emergency contacts.
Arrival Inspections + Damages: Please complete an arrival inspection on your day of arrival and report any broken items, damage or issues to us immediately. Any damages that occur during your stay must be reported immediately to us. In the event that damage occurs to the property, whether reported by you or found after departure, the cost of repair and/or replacement will be held from the deposit. If the amount of repair and/or replacement exceeds the deposit amount, you will be responsible for any additional costs. Additional costs for repair or replacement will be charged to the credit card on file.
Arrival and Check-in: Check-in is 4 PM Central on your scheduled arrival date. Check-in before 4 PM Central is not guaranteed. Once we receive full payment and a signed rental agreement, we will send you detailed check-in instructions.
Departure and Check-out: Check-out is 10 AM on your scheduled departure date. Check-out is strictly at 10:00 AM Central. We will provide you with check-out procedures in advance of your arrival to be followed. Check-outs past 10:15 AM Central without prior approval may be assessed a late fee.
Cleaning Fee: A cleaning fee is required and noted on your confirmation. Check-out procedures must be followed. Excessive cleaning fees imposed by the housekeeper will be taken from the security deposit noted above.
Utilities: The cost of normal utilities usage is included with your stay. However, you are responsible for pay-per view movies.
Maintenance / Repairs: Even the best or newest equipment occasionally malfunctions and cannot be guaranteed 100% of the time. We have an excellent maintenance team who corrects problems as soon as possible. Authorized personnel may enter the premises during business hours for purposes connected with repairs, care, or maintenance of the premises. Only emergency maintenance will be contacted during your stay.
Condo Building Maintenance: We cannot guarantee working order of facilities in the condo building; including but not limited to the elevator and swimming pool. If facilities are out of order during your stay a refund/discount will not be given.
Community Rules: You agree to abide by all rules governing the community where the property is located, including quiet hours.
Pets: Small dogs (maximum of one) will be allowed with prior approval and pet fee. Dogs are not allowed on any furniture (including beds and couches). If evidence is found on the furniture an extra cleaning fee will be charged. Dogs need to be on flea/tick prevention prior to arrival. It is expected that your dog will be kenneled when owners are not present.
Pool: You agree to assume all risk associated with using the pool.
No Smoking or Open Flame: No smoking is allowed inside the property. No candles or open flame of any kind are allowed inside the property. Upon departure, if the cleaning company detects any evidence of smoking and/or open flames, you will forfeit your deposit and additional fees may apply.
No Daily Housekeeping: There is no daily housekeeping service. While linens and bath towels are included with the property, daily maid service is not included in the rental rate. Beach towels need to be washed prior to your departure.
Conditions Beyond Our Control: We are not liable for events beyond our control which interfere with your scheduled occupancy, including, but not limited to: acts of God, acts of governmental agencies, Pandemic, fire, strikes, war, tornado, hurricanes, tropical storms, ice storm, severe weather, inclement weather, ferry boat cancellation, loss of electricity, or loss of water. There will be no refund in these circumstances. We recommend you purchase travel insurance prior to arrival.
Indemnification: We shall not be liable for any damage, illness, or injury suffered by you, your family, guests, invitees, agents or employees or to any person entering the property. You agree to indemnify, defend and hold us harmless from any and all claims or assertions of every kind and nature.
Governing Law: This agreement shall be governed, construed, and interpreted under the Laws of the State chosen by us.
Severability: If any part of this agreement is held to be invalid, such invalidity shall not affect the validity or enforceability of the rest of this agreement.
Falsified Reservations: If you provides false information concerning your identity or other aspects of the reservation, you will automatically forfeit the reservation and will not be granted access to the property. In addition, you will not be refunded any money paid in advance. We have a right to report the fraud to appropriate authorities.
Acknowledgement: You have read and agreed to the terms and conditions of this agreement including the vacation rental property rules, community rules, and weather/pet/smoking/cancellation policies. The credit card supplied at the time of reservation will be held for security purposes only.
We look forward to your visit!
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