PLEASE REVIEW THE FOLLOWING BEFORE BOOKING YOUR STAY
63 E. Long Green Rd.
Rosemary Beach, Florida
firstname.lastname@example.org – (251) 510-6699
Please be aware that PointeBluEscapes.com and/or Blu Ink Holdings, LLC have no control over and cannot be held responsible for adverse conditions which may affect your planned vacation. This includes the closing of and/or limitations on the use of beaches or waters as a result of weather, health or other conditions; limitations on and/or interruption of travel whether by private vehicle or public transportation; or the closure and/or unavailability of local facilities such as restaurants, stores, pools, parks and other attractions. None of the previously mentioned conditions are grounds for cancellation of your rental and as a result, our cancellation policy will be executed as written. We strongly encourage you to obtain trip insurance or other similar protection against the event that any of these conditions, limitations or closures arise and affect your vacation plans.
CHECK-IN - CHECK-IN TIME IS AT or AFTER 4 PM CST. CHECK-OUT IS PROMPTLY AT 10 AM CST. NO early check-ins or late check-outs are permitted unless expressly permitted in writing PRIOR to check-in. We will provide early check-in/late check-out IF it is available, but this is NOT guaranteed and may depend on last-minute bookings that abut the dates of your stay. Please check-out ON TIME at 10AM. The credit card authorization we have on file allows us to charge your credit card a $100 flat fee in the event that your late check-out impacts the check-in time of our next guest.
SMOKING / VAPING - Smoking or Vaping is NOT permitted inside this home. If there is ANY smell of smoke in the home after you check out; your credit card will be charged for whatever it costs to have the odor professionally removed. DO NOT SMOKE or VAPE INSIDE THIS HOME!! If you choose to smoke or vape outside on the balconies or grounds, DO NOT LEAVE THE DOORS OPEN WHILE YOU SMOKE and please dispose of your cigarette butts in a proper receptacle.
PETS - Pets are NOT permitted, under any circumstances. You will be evicted immediately if found or reported to be staying with a pet. (There are no exceptions)
MINIMUM AGE - We do not rent to vacationing students or singles under 25 years of age unless accompanied by a legal adult guardian or parent. If you are an ''all-adult" group, every guest staying overnight in the condominium must be 25 years of age or older. We reserve the right to request proof of age from each overnight guest and/or to charge an additional, but refundable, security deposit based on our perceived risk of violating the minimum age requirement. At the sole discretion of the property owner; IF after check-in, it is determined that a group of unchaperoned students or singles under the age of 25 have checked in, they will be immediately evicted by law enforcement with no refund of rent or deposit. Please do not have this happen on your vacation!
FALSIFIED RESERVATIONS- Any reservation obtained under false pretense will be subject to forfeiture of down-payment, all subsequent rental payments and the guest party will not be permitted to check-in. If it is determined that you have more than the maximum number of overnight guests in the home, we reserve the right to force eviction or collect additional fees due to falsification of the booking information. Please do not have this happen on your vacation!
BUNK BED CAUTION - All top bunks are for children and for use at your own risk! PLEASE advise children on safely entering and exiting the top bunks.
REQUIRED ONE-TIME DAMAGE INSURANCE POLICY - We require a one-time $99 purchase of Travel Guard Accidental Damage Insurance, purchased automatically for you at the time of booking and the $99 premium is NON-refundable (unless your stay is canceled 60 days prior to your check-in date). This Accidental Rental Damage Protection Insurance covers accidental damages, (subject to exclusions and limitations), that occur to the premises and/or contents during your rental period up to a total of $3,000. Any damage or accident that is not covered under the policy will be the sole financial responsibility of the guest leaseholder and may be deducted from your security deposit. Please call the (866) number in the pamphlet for more info: TRAVEL GUARD DAMAGE INSURANCEPlease realize that if you are negligent in any way and we cannot recoup the cost of damages through the insurance policy, we will pursue damage recovery compensation through a court of law including collection & attorney’s fees. Regardless of damage insurance policy, completing the CHECK-OUT list prior to checking out is MANDATORY, and is as outlined in the check-out details (found on the reverse of the welcome letter provided upon arrival). The Check-Out List is also listed in Para. 22 (1) - 22(12) below. At the discretion of the property owner and in certain circumstances, we may request a security deposit IN ADDITION TO the $99 one-time accidental damage insurance policy. This security deposit will be in ADDITION to rental charges, cleaning fees, taxes, and the 1-time damage insurance policy charge. Provided ALL RENTAL TERMS ARE MET, no damages are incurred, and the check-out requirements of Para. 22(1) – 22(12) are completed; a full refund of the security deposit will be initiated within 48 hours of check out. our security deposit will be docked accordingly per those terms.
CREDIT CARD AUTHORIZATION - Upon final payment and agreeing to these terms & conditions; you hereby authorizes us to charge your credit card for any of the following reasons and amounts stated below:
$35 charge per bicycle lock not returned to the bicycle or the bicycle dispatch company.
$300 charge per bicycle not returned to the property or the bicycle dispatch company.
$65 charge per missing or broken beach chair or umbrella.
$100 charge for each Key/Amenities Card lost or damaged.
$100 late check-out charge IF your late check-out impacts the check-in time for the next guest. ALL LATE CHECK OUTS must be authorized IN WRITING via email in advance.
$100 non-compliance charge IF failure to complete the check-out list causes us to incur additional cleaning costs.
Charges for any damages that are not covered under your Travel Guard ACCIDENTAL Damage Insurance policy which covers up to $3,000 in ACCIDENTAL damages; this policy is emailed to you upon completing the booking procedure.
RESERVATION DOWN PAYMENT - Approximately 40% of total amount due is required to reserve your dates. However this may vary based on how far in advance you book your reservation. Once you have committed to the dates, you will fill in the booking page provided by email and use the credit card screen to pay a DOWN PAYMENT via credit or debit card. The down payment is applied toward your total rental charges due. Unless otherwise stated, the BALANCE is due no less than 60 days prior to check-in, payable by credit/debit card OR personal check, provided your check is received by our office 20 days prior to your check-in date. Our Alabama mailing address for payment by check is provided in your confirmation email.
FINAL PAYMENT - The balance of base rental charges, plus the one-time cleaning fee of $350, plus Florida lodging tax of 12% on that sub-total, plus one-time $99 damage insurance policy -- is due 60 days before your arrival date or within the timeframe we agree to if you are booking less than 60 days prior to check-in. Your final payment DUE DATE appears on your rental confirmation email. We will e-mail you a reminder with the balance due and payment details within a few days of your payment due date. Personal checks for the balance due can be mailed to our Alabama mailing address PROVIDED your check is received by our office 20 days prior to your check-in date. Upon receipt of final payment and 7 days prior to your check-in date; a PDF document will be provided via email containing all access & check-in procedures as well as local area information.
CANCELLATIONS - Please review the Rental Terms & Conditions carefully. Call us if you have any questions. We have two Cancellation policies: one for short-term rentals and another for long-term rentals. All cancellations will result in payment of cancellation/administrative fees.
For stays less than one month(28 days) in duration: Cancellations made more than 60 days prior to arrival, will be refunded their initial down payment, less a cancelation/administrative fee of $100. Cancellations made within 60 days of arrival OR changes to your reservation that result in fewer days than originally reserved, will forfeit all rental payments for those days not used. Early departure does not warrant refund of rent or deposit. (see Para. 3 below )
For stays longer than one month(28 days) in duration: Cancellations made more than 120 days prior to arrival, will be refunded the initial down payment, less a cancellation/administrative fee of $150. Cancellations made within 120 days of arrival OR changes to your reservation that result in fewer days than originally reserved, will forfeit all rental payments for those days not used. Early departure does not warrant any refund of rent or deposit. (see Para. 3 below )
AS A COURTESY TO OUR PREVIOUSLY BOOKED GUESTS WHOSE CANCELLATION RESULTS IN FORFEITED PAYMENTS(Not Applicable to the cancellation/administration fee), we will make the unit you had rented available on the rental market and if we secure another booking we will issue a full refund less the cancellation/administrative fee. However; if there is any difference in rental revenue, it will be deducted from the refund in addition to the cancellation/administrative fee. (We often must reduce our nightly rental rate to entice guests to book on short notice.) There are no guarantees that we will be successful in re-booking your dates or refunding your money. We reserve your dates for you in advance and we must assume in good faith that you are coming. By the time you cancel, we have already declined other opportunities to rent those dates to other guests.
WEATHER/HURRICANE/STORM POLICY - No weather refunds are given - Weather is out of our control and predictions are unreliable. During the booking process, you will be offered the option to purchase Travel Insurance provided by TRAVEL GUARD: Every year, snowstorms, hurricanes and other unexpected weather events cause travelers to delay, interrupt or even cancel their trips completely. A travel insurance plan can help cover your vacation. Specific coverage questions should be directed to Travel Guard (1-877-246-5376) or www.travelguard.com/astp). Please refer to product number 008573/008574 P1 and account No. 97908. Coverage is offered by Travel Guard Group, Inc., and limitations will apply. Please visit: www.travelguard.com/disclaimer for full disclaimer.
BEACH AND WATER CONDITIONS - Our area is prone to hurricanes which may change the topography along the beach from year to year. Therefore, we cannot be held responsible ifr "Beach Steps" and "Boardwalks" are temporarily missing or not yet replaced due to storm damage. The Department of Environmental Protection sometimes regulates the reconstruction of steps in narrow beach areas. There are many conditions that can affect or possibly close our Gulf waters, including but not limited to red tide, algae blooms, rough surf, seaweed, high bacterial counts and oil spills. We are not responsible for water OR beach conditions and no refunds will be given for any beach access, boardwalk or water condition limitations.
CHANGES to your dates- Changes will need to be approved but are usually possible provided the new dates are open and you have given us sufficient notice to rebook your previously booked reservation.
MAXIMUM OCCUPANCY- The maximum number of overnight guests for this cottage is (10) persons, with a maximum of (8) adults.
MINIMUM STAY - We require a minimum stay of THREE (3) NIGHTS. Longer minimum stays may be required during holiday and/or peak season periods. If a rental is taken for less than three days, the guest will still be charged at the three-night rate. This may be waived in the shoulder/off season or to accommodate a last-minute rental solely AT DESCRESION OF THE PROPERTY OWNER.
INCLUSIVE FEES - Charges include a one-time linen and towel setup and departure cleaning. Amenity fees are included in the rental rate with the exception of the fitness and tennis centers which charge a minimum guest access fee respectively. We are happy to set up occasional additional cleanings for longer term rentals and in those cases, you may pay the cleaning crew directly.
NO DAILY MAID SERVICE - While linens and bath towels are included in the unit, daily maid service is NOT included in the rental rate but is available upon advanced request and will be at an additional charge. We provide 10-12 beach towels but please bring extras of your own if you feel the need. We do not permit bath towels or linens to be taken from the units for use on the beach.
RATE CHANGES - Rates are subject to change without notice but your rate will not change after you have completed your booking form, paid your down payment and received a confirmation email.
WRITTEN EXCEPTIONS - Any exceptions to the above mentioned policies must be obtained in writing in advance. Please make sure you have early check-in or late check-out approval IN WRITING before checking in.
CHECKING OUT - Please make sure the CHECK-OUT LIST is completed prior to checking out. The check-out list is posted both in the unit and on the reverse side of our laminated WELCOME letter. Your credit card authorization allows us to charge an additional $100 for excessive cleaning fees if you do not check out on time and the cleaning crew cannot get into the condo to clean properly before the next guest is scheduled to check-in. Please check out promptly at 10am.
DEPARTURE CHECK-OUT LIST -
Please bag & take all trash outside to the trash containers in the corral near the porte-cochere.
Please load and start the dishwasher (no need to unload it).
Please place all used bath towels, hand towels and dishcloths on the floor of any bathroom shower or tub.
Please rinse and return any folding beach chairs to the hallway closet.
Please pull back bed linens on beds that were used – DO NOT remake beds that were used.
If you used our beach towels, please wash and dry them the NIGHT BEFORE checking-out, fold or roll them and put them away on a shelf or counter in the utility-laundry room.
Please take with you or dispose of any perishables in the refrigerator and pantries.
Please close all curtains and blinds EXCEPT for those on the stairwell.
Please return all air conditioner thermostats to cool mode, auto fan & 75 degrees.
Please return (4) Key/Amenities Card lanyards to the key rack by the thermostat. There is a $100 replacement fee for each missing amenities card.
Please close and lock all doors, return the key to the lockbox and scramble the code.
EVICTION: If a guest group is evicted by the owner, by the owner’s representative, by local law enforcement, or by the local security company employed by Rosemary Beach; there will be NO REFUND of any rental payment or security deposit.