Vacation Rental Agreement
This is your short-term vacation rental agreement. This agreement outlines everything you need to know about our rental policies for our property. Our goal is to ensure that your stay at our property is wonderful and meets all your expectations. Please let us know if you have a technology or equipment issue during your stay and we will do our best to get it resolved. If you have any questions, please call me, email me or text to: Patrick@AssetMovingSolutions.com or call/text 678-725-1164.
Rental Agreement: This Agreement (agreement) constitutes a contract between the Guest (you, your) and Owner (Dover Square Properties, LLC) of the Vacation Rental Property at (229 Cathy Place, PCB, FL, 32413). By signing this agreement, you and your guests are agreeing to all terms and conditions listed in the rental agreement. Your vacation rental is a transient rental under state law. This means that your tenancy is temporary for the stated time period only. At no time is the property to be sublet or assigned to another individual. Please do not make any repairs, alterations, or improvements in or about the property.
Confirmation of Reservation: Your reservation is confirmed when we receive your electronically signed rental agreement and an advance payment equal to 50% of the rental rate. The name on this agreement must be an adult who is at least 25 years old and will be the responsible party occupying the property for the entire reservation and all rental obligations. A copy of your driver’s license is required for rental, and we do not rent to Spring Break Party groups.
Payment: An advance payment equal to 50% of the rental rate is required at the time of booking. The advance payment will be applied toward the rent. Please make payments via Venmo and credit card. The advance payment is not a damage deposit. The balance of rent is due 25 days before your arrival date. Reservations made less than 20 days prior to arrival require full payment at the time of booking.
Security Deposit: A security deposit is required at our discretion. If damage exceeds the security deposit, you agree to pay all damage charges above the security deposit with the credit card on file. The property is inspected before and after every tenancy. While you are here, we ask your cooperation in reporting any damage. The security deposit, less any charges incurred where applicable, will be refunded after your departure. Your security deposit will be fully refunded after your departure, providing the following provisions were met: (1) no smoking if prohibited by us; (2) no pets if prohibited by us; (3) all check-out procedures were followed; (4) no damage to the property or its contents beyond normal wear and tear; and (5) the number of guests did not exceed the agreed upon number of occupants.
Cancellation: Cancellations made more than 60 days prior to your arrival will receive a total refund of any advance payments less a $375 cancellation fee.
Cancellations made within 45 days of the check-in date will receive no refund and you will forfeit any money paid in advance.
Severe Weather/Hurricanes/Tropical Storms: There are no refunds for severe weather including hurricanes, hurricane evacuations, and tropical storms. It is highly recommended, but not required, that you purchase travel insurance. It is up to you to purchase the insurance; it is not our responsibility.
Travel Insurance Provided by TRAVEL GUARD: Every year, snowstorms, hurricanes, and other unexpected weather events cause travelers to delay, interrupt or even cancel their trips completely. A travel insurance plan can help cover your vacation investment. Specific coverage questions should be directed to Travel Guard (1.877.246.5376 or www.travelguard.com/astp). Please refer to product number 008573/008574 P1 & account # 97908.
Coverage is offered by Travel Guard Group, Inc., and limitations will apply. Please visit www.travelguard.com/disclaimer for full disclaimer.
Accidental Damage Protection: Accidental damage protection is included for any damages or accidents, subject to exclusions and limitations that occur to the premises during your rental period up to $3000. Any damage or accident that is not covered under the policy will be the responsibility of the leaseholder.
The purchase of the insurance still requires you to follow the check-out list outlined in the check-out details, and you must follow all terms and conditions.
Insurance: You are expressly excluded from any insurance policy held by us. You understand that it is suggested that you carry renter's insurance to cover your personal belongings.
Minimum Stay: A minimum stay is required at our discretion.
Maximum Occupancy: The maximum number of guests is 6 (babies in cribs not included). We have sleeping accommodations for 6 people max and there are no sleeper sofas and no furniture will be moved to accommodate such. If you are found in breach of this contract, you will be evicted, and no money will be refunded. Only people who have registered with us as a guest may stay overnight on the property.
Property Furnishings: Our property is inventoried prior to and at the end of each rental by our cleaning staff and property manager. You agree to return all furniture items in a similar good condition, with normal wear and tear expected, as it was prior to the beginning of the lease term.
Getting Here: The confirmation email will state the timeframe in which we will send you details about the property, including how to access the property, check-out procedures, property/neighborhood rules, and names/phone numbers of emergency contacts.
Arrival Inspections + Damages: Please complete an arrival inspection on your day of arrival and report any broken items, damage, or issues to us immediately. Any damages that occur during your stay must be reported immediately to us. In the event that damage occurs to the property, whether reported by you or found after departure, the cost of repair and/or replacement will be held from the deposit. If the amount of repair and/or replacement exceeds the deposit amount, you will be responsible for any additional costs. Additional costs for repair or replacement will be charged to the credit card on file.
Arrival and Check-in: Check-in is 4 PM local time on your scheduled arrival date. No early check-ins. Once we receive full payment and a signed rental agreement, we will send you detailed check-in Welcome Package. Our property manager changes our entry codes after every rental, and those are not re-set until our property manager has gone through the property after cleaning, and then resets the code for new arrivals. This will be sent to you once we have that code for you.
Departure and Check-out: Check-out is 9 AM local time on your scheduled departure date. Check-out is strictly at 9:00 AM. We will provide you with check-out procedures in advance of your arrival and also a day prior to departure.
Cleaning Fee: $250.00 is charged for each rental. Should you require additional cleaning outside of the cleaning we provide, you must request and pay for this at initial reservation to be provided.
Utilities: The cost of normal utilities usage is included with your stay. However, you are responsible for any pay-per view movies.
Maintenance / Repairs: Even the best or newest equipment occasionally malfunctions and cannot be guaranteed 100% of the time. We have an excellent maintenance team who corrects problems as soon as possible. Authorized personnel may enter the premises during business hours for purposes connected with repairs, care, or maintenance of the premises. Our property manager comes by our property frequently to check pool water level/chemicals, and to make sure that our property is being used appropriately.
Community/Neighborhood Rules: You agree to abide by all rules governing the community where the property is located. Noise ordinance prevents loud music after 10P. At no time are fireworks to be shot off from the home in this neighborhood. You may go to the open beach area during July 4th to engage fireworks at that time only.
Parking: Parking is limited to a max of 3 cars. You must park in designated parking areas only. Please Do Not Park on any other locations, and do not park on empty lot across from house as you will be towed by that property owner if you do.
No Pets: If a pet is found on the property during your stay, we have a right to ask you to vacate the property immediately with no refund of any kind. Upon departure, if the cleaning company detects any evidence of a pet, additional fees will apply and be assessed.
No Smoking or Open Flame: No smoking is allowed inside the property. No candles or open flame of any kind are allowed inside the property. Upon departure, if the cleaning company detects any evidence of smoking and/or open flames, additional fees will apply and be assessed.
No Daily Housekeeping: There is no daily housekeeping service. While linens, bath towels, initial toiletries, laundry soap, and initial kitchen amenities are included with the property, daily maid service is not included in the rental rate and must be arranged and paid for prior. You must provide your own beach towels or beach mats.
Conditions Beyond Our Control: We are not liable for events beyond our control which interfere with your scheduled occupancy, including, but not limited to: acts of God, acts of governmental agencies, fire, strikes, war, tornado, hurricanes, tropical storms, ice storm, severe weather, inclement weather, ferry boat cancellation, loss of electricity, or loss of water. There will be no refund in these circumstances. We recommend you purchase travel insurance prior to arrival.
Criminal Activity: You agree to not engage in any criminal conduct on the property, including but not limited to the following: usage of illegal drugs, committing a felony, violating any law or ordinance, disturbing the peace, engaging in conduct for unlawful purposes. We are not liable for any damage or injury you cause to yourself or a 3rd party while engaging in criminal activity.
Indemnification: We shall not be liable for any damage or injury suffered by you, your family, guests, invitees, agents or employees or to any person entering the property. You agree to indemnify, defend and hold us harmless from any and all claims or assertions of every kind and nature.
Governing Law: This agreement shall be governed, construed, and interpreted under the Laws of the State chosen by us.
Severability: If any part of this agreement is held to be invalid, such invalidity shall not affect the validity or enforceability of the rest of this agreement.
Falsified Reservations: If you provide false information concerning your identity or other aspects of the reservation, you will automatically forfeit the reservation and will not be granted access to the property. In addition, you will not be refunded any money paid in advance. We have a right to report the fraud to appropriate authorities.
Acknowledgement: You have read and agreed to the terms and conditions of this agreement including the vacation rental property rules, community rules, and weather/pet/smoking/cancellation policies. The credit card supplied at the time of reservation will be held for security purposes only.
We look forward to your visit!
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