Ask The Experts...

   Need help with your Vacation Rental business? Are you advertising properly? Is your unit priced right to maximize your gross rents? What else are you doing right or wrong? These are all things that go into running a very successful Vacation Rental business.

   We also consult with owners and hold seminars all over the country. Here is our other site:VACATION RENTALS FOR PROFIT.COM.

  We have the experts to help you.Click Hereto "ASK THE EXPERTS", they are happy to help at anytime!

Online Reservation System

   At ivacationonline.com, we offer rental unit owners a fully functioning reservation system available for those who manage their own units. If you have one vacation rental unit or ten, you can take advantage of our easy to use system. Simply specify rate schedules, policies, minimum-stay requirements, tax rates, etc. in your property profile, and this state of the art system automatically calculates rental rates, deposits, and taxes, as well as informing potential renters of your property policies. You then have the ability to accept the charges as calculated, or override them in favor of negotiated rates. Whether it's accepting a last minute reservation, changing your fees, or editing your terms and conditions, you'll be able to do all these and more with ivacationonline.com. After your guest has booked your unit, you are notified by email, and you decide whether to accept or void the lease.

   As it should be, you the owner are always in control. And this is all done immediately, in REAL TIME, all online! Click here for a sample: Online Reservation System

Automatically Update Your Availability Calendar

   With the ivacationonline.com online-booking system, when your guests book a stay, the calendar is updated for you. Should you decide to void the lease for whatever reason, the calendar will reflect this change as well. Click here for a sample: Availability Calendar

Private Domain Registration

   When you register your private domain name for your listing on ivacationonline.com you are then able to use the GOOGLE ANALYTICS program.

   We have a domain service to help you do this:www.ivoldomains.comOnce you have a listing on ivacationonline.com you can then go towww.ivoldomains.comand purchase a private URL of your choice.

   What does that mean? Here is an example of unit 122 on ivacationonline.com's URL;http://www.ivacationonline.com/Rentals/Rental_View.asp?PropertyID=122.

More Details

Vacation Rentals Articles and Information

   Find the hard to answer questions here. Articles and information on how to run a successful vacation rental by owner. Refer back to this page anytime. We will be adding more information on how to run your vacation rental by owner. You can see information like; Why use online booking, Why take credit cards, How to advertise, plus more. You can also email us about a subject, we will research it and write an article about it.Vacation Rentals Articles and Information

Marketing System

   Staying in contact with your guests is the number one way to assure that they will return to your unit. Reliable repeat business is one of the goals of every owner. It helps cut down on advertising. As you build your repeat business that becomes one less reason to spend money on marketing.

   The ivacationonline.com Marketing System makes this a seamless process. Every person that books with you is "Saved" in your Marketing System. There is no need for extra data entry. You then have a series of emails at your finger tips, that you can send at anytime. Staying in touch for the holidays or reminding them to book again with you has never been easier. You may even add emails from your guest that are not in the ivacationonline.com system. Staying in front of your guest is now an easy solution with the ivacationonline.com Marketing System.

Click below for samples:

Marketing System Sample (non-functional), Marketing Email Sample

Owner Referral Program

   If you refer an owner to ivacationonline.com you will receive up to 3 FREE months added to your subscription. When an owner joins, there is a field in the sign up area to enter the REFERRING Owners name. They must enter your name there. Once the new owner joins and pays, the 3 FREE Months will be added to your account. You will receive 3 months if they pay in full for the year or 1 month if they join using the monthly payment plan.

   Tell your friends! Tell everyone! You can have as many referral owners as you like. We love referrals!

     Ready to try the FREE TRIAL?

     We recommend advertising on Homeaway...

My Contacts

   This is a section to manage your contacts. Many owners need the contact information for their local help. You can enter the contact information for your local manager, cleaning crew, heating and air repair company, utility company, or any other contact that you may need for the running of your rental business. We suggest to enter as many contacts as you can think of. It is always better to be prepared so you have the name and number of someone before you actually need to call them.

Guest Survey

   The ivacationonline.com system provides you with a private SURVEY. This can be emailed to your guest AFTER they stay with you. They fill out the survey and it becomes part of your guest file. No one else will see it but you! Then you can see what your guest honestly thinks.

Sample Survey

State of the Art Listings

   Did you ever notice that most listing sites leave you short on features, offering only a few pictures of the rental property? You will be excited to know that guests can view your listing on ivacationonline.com with a listing that you customize. Never before, have so many features been packed onto one site. You control it all! Update or change your photos at anytime! Click here for a sample of a LIVE listing: Unit 132

   When you get a call off of a different site, send them to your Online Booking listing on ivacationonline.com. Each listing has a unique listing number. After seeing the site that you have customized, they have the ability to book then and there!

Voice Descriptions

   The guest will love to hear you talk about your unit. This gives you the chance to really "sell" your unit. Be sure to explain to them how the online booking system works. You have up to 10 minutes of recording time.

Listen to an example here:

(Unit #122 Sample)

   See listing example here:Unit 122

Picasa Photo Album

   By incorporating a PICASA web album, the patent pending ivacaitononline.com listing is state of the art. Now you can have the code from your PICASA web album embedded into your description so you have a professional slide show playing all the time. No clicks by your guest to see anything. It plays when they land on your listing page.

   The guest will love it. With unlimited photos, you can really highlight not only your unit, but your area and attractions. There is no better way to sell your unit. This turns into more business for you. Here is a unit with the slide show:Unit 122

     Ready to try the FREE TRIAL?

Online Contract

   Your guest will have to approve of your contractual Terms and Conditions before they book your unit. And this can be done quickly! Before ivacationonline.com, most rental unit owners got the leases to their guests via snail mail or email. Not anymore! Now it is done online, and YOU set the terms! By the guests clicking that they have read and agreed to your terms, they are providing you with a legal, electronic signature. This allows you to operate like the real business that is yours!

   Prompt and secure…the two hallmarks of solid, online transactions! Click Here for a Sample Contract: UNIT 132

Keep Track of your Guest Payments

   The ivacationonline.com system will track your guest payments whether the source is a credit card from your merchant account, PayPal, or by check mailed to you. You have ability to easily keep track of details that allow you to know who owes, and when payment is due.

   Streamlining your financial records into one, easily accessed site. Just another advantage ivacationonline.com offers you! Click here for a sample: Guest Payments

Spreadsheet

   With the ivacationonline.com owners administration section you also get a fully functional spreadsheet. This spreadsheet will track your rentals on a yearly basis. So if you need help reporting your sales tax, tracking your income for your tax purposes, this spreadsheet will give it to you. This is a running total of your business for the calendar year. If you void a lease, the information for that rental is removed.

The spreasheet also lets you know the percentage of days rented on a yearly basis. Information an owner needs to know! The beauty of this system is the information is all entered by your guest and tracked by you! Making your life simple and profitable! Click here for a sample: Spreadsheet Example

Automated Email Notifications

   It's easy to stay in touch with your guests with the ivacationonline.com. With an extremely professional touch, your guests will receive emails upon their booking of your unit…complete with a photo of the unit! The system will then prompt you to "Accept" or "Void" the lease. Your guests will get an update too! When the rent is due, they get a personal, customized email, all contained within your administration section. Confirmations and entry instructions are also built into the system.

   Furthermore, guests can utilize our "review" system, allowing them to comment about your unit. Click here for a sample: Email Notifications

Text Message Notifications

   This is where you add the cell phone number that you would like to send a text message notification to when your property receives a booking. It is a great feature for when you are away from your computer and do not own a Blackberry, Palm Pilot, etc. but would like to keep on top of your bookings.

 
   Ready to try the FREE TRIAL?

Coupon Codes

   This section will allow you to create COUPON CODES that you can allow your GUEST to use when booking your unit. You can give these out in any way you see fit. Some owners may want to promote them on your sites while others may be given to select individuals for special savings.

You create the codes here. You can edit them or delete them at anytime.

The coupon field will not appear on your Guest Information page UNLESS you have created a coupon in this section.

You are now able to show an image of your coupons in your property description

Optional Fees

   If you have optional fees that the guests decides if they want to pay for, this is set up here.

This is then added to the total and charged to the guest during the check out process.

You can set up an OPTIONAL FEE to be either a nightly fee or a per stay fee. These will appear on your GUEST INFORMATION page once you have at least one OPTIONAL FEE set up. You can have up to 3 OPTIONAL FEES.

Book Online Now Buttons

   With the ivacationonline.com owners administration section, we provide you a "Book Online Now" button for your other web sites. Simply copy the entire code directly under the button you would like to use and paste it in the html on your site.

   This will allow your guest to book your unit directly from your other web sites. We provide several different buttons for your selection. This will help "drive" traffic to your booking listing on ivacationonline.com!

   For a live sample, click here: Tobago Sun

PayPal

   ivacationonline.com has also partnered with PayPal! We give you the most options possible to run your business. PayPal is a world known processor of credit cards. If you do not want to start with a merchant service program PayPal may be for you! For a low cost way to start taking credit cards click here: PayPal Details

Video Tour

   This is not a virtual tour! REAL VIDEO highlights your rental unit! With the state of the art listing that comes with the ivacationonline.com system, you have the option of presenting a video tour. For a one-time fee of $69.00, you can have a video presentation-done by you!-help advertise your unit. You know your unit best! Show off those charming characteristics about your property that will excite prospective renters. Simply send the video to our Video Department where it is edited down to a 4-minute video tour of your unit.

   Now your guest can see all the advantages of your unit. What better way to present your unit to a guest! For a sample video tour, click here: UNIT 125

   To get a video tour on your listing, mail your 15 minute tape (again, we edit it to four minutes) to:

ivacationonline.com Video Dept.    P.O. Box 2372    St. Leo Florida 33574-2372   Info@sunshinepreps.net

   Please include your check of $69.00 made out to Derek Williams. Please include your full name, address, phone number, email address, and unit number on ivacationonline.com. Derek will create your link and email you a link that you then put into your administration page. You will then have a video tour included on your listing. It's that easy!

Travel Insurance

   Have you ever given back a full week's rental? What happens if a hurricane hits your unit? Are you writing checks for refunds?

   You shouldn't be!

   ivacationonline.com has partnered with InsureMyTrip.com! In this day and time, no one should be without travel insurance! Now your guests can buy their travel insurance right on this site! With coverage available for bad weather, unexpected illness, and numerous other possibilities, your guests pick the desired coverage and complete the transaction on the site. It's easy!

   Have the comfort of knowing that both you and your guests get a number of needed benefits should something unexpected arise. Travel Insurance

 
   Ready to try the FREE TRIAL?